| Article Index |
|---|
| Contract Components |
| Published Rate Clause |
| Room and Space Review |
| Method of Reservation |
| Audio Visual |
| Resell Clause |
| Claims & Disputes |
| Bankruptcy Termination |
| All Pages |
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Contract Components
Meeting Sites Resource has a proven, methodical system to add significant value to the hotel contract and negotiation process. This includes all contract components, value added concessions, hotel fees/surcharges and performance clauses.
Option Date
- Specific date to execute contract by both parties
- If this date cannot be met, receive extension in writing
- If option date is not met, Hotel can release/resell rooms and meeting space
Guestroom Accommodations/Sleeping Room Categories
Outline all sleeping room requirements by day including:
- Breakdown of rooms and suites by category
- Meeting group rate by category Example of room categories are:
- Oceanview
- Golf view
- Garden view
- Pool view
- Single (one bed)
- Double/Double (two beds)
- King bedded room
- Run of House (ROH means a combination of all non-suite room categories. Identify exact percentage of each room category in contract)
- Staff rooms/Concierge Club/VIP suites/Hospitality suites
- Applicable taxes
Specific date hotel will hold rooms at guaranteed rate
- Specify dates to "review & adjust" room blocks
- Final date to release all unused rooms back to hotel
- Maintain your group rate based on availability
- Adjust room block (increase or decrease) as early as possible
